DE Process and FAQ

The reason that we've created new DE courses is to track of which college the student is getting credits at, as per new state guidelines.  The process of moving students to the DE sections remains the same.



 DE at a Passaic Public School DE on a college campus
General Process

  1. Student with a GPA above a 2.5 will be enrolled in the DE sections of the course at the beginning of the year 
    Students with a GPA below 2.5 will be enrolled in the non-DE sections of the course at the beginning of the year 

  2. Parents receive a letter that their student has qualified for the course but will be removed if their performance drops below a 75 in the course at the close of S1. 

  3. Identified students will fill out college applications in September using their personal email accounts.  (If students are identified later they will fill out an application as soon as they are identified.)

  4. Students who are taking DE courses at a college that requires the Accuplacer exam will take the exam in November 

  5. Towards the end of S1, teachers and school leadership will finalize the list of eligible students based on the 75+ course grade requirement, moving students from section to section as needed by assessing their current performance in the class so far.  This prevents any "bad grades" from potentially being on a student's college transcript.

    1. If students have performed well, they're moved to the DE section of the course and removed from the Non-DE section.
      If students have not performed well, they remain in the Non-DE section.

  6. College ID numbers must be entered into PowerSchool for all students that are taking courses at a college.  We also want to collect personal email addresses that students have used with the colleges.

  7. Teachers must record grades on the appropriate section, based on student performance in course.  All duplicate grades must be cleared. 

    1. Teacher must move all grades (Q1, Q2, S1) to the new section before Q2 grades are stored

    2. After the grades have been moved, Teachers must delete all of the student's grades from the Non-DE section (Assignments and Q1, Q2, S1, and Q3, Q4, S2 and F1 if anything has been entered)

    3. ** to be updated with better directions ** Counselors must update the Q1 grade course numbers that have already been stored for students who've been moved to the DE version of the course.
  1. Students are enrolled directly into the DE section of the course in PowerSchool with a college-specific placeholder teacher assigned to the section.
    1. To create a new DE, off-campus course see the notes below
  2. Students are also enrolled in the course directly at the college.  As such, even if a student performs poorly, the grade remains on their transcript.  There is no "fall back" course.
  3. Grades for this course are sent from the college to PPS at the end of the Semester.  These grades are then entered by Counselors at each school directly into Historical Stored Grades but must also be associated with the appropriate section for state reporting purposes. 
Course Naming Conventions All on-site DE courses will now have the same course number as the Non-DE versions of the course.
These courses will also be designated with a suffix to identify the college they take place at.
For example: bio_3000_db		 Courses that are taught by a teacher that is not employed by PPS or takes place outside of a Passaic School will be 6000 courses.
These courses will also be designated with a suffix to identify the college they take place at.
For example: bio_6000_db
Who is this section taught by? Passaic employed teacher Non-Passaic teacher
For the PowerSchool Section use a placeholder teacher
Where do the students attend class? At a Passaic Public School At an online or in-person post-secondary location
If we determine a student "isn't doing well" in the course at the midpoint, what should be done? The student should remain in the Non-DE section so a "bad grade" isn't permanently on their college transcript. Since there is no "fallback" course, the student remains in the DE course.

D


D

DE Course Naming

  • All on-site DE courses will now have the same course number as the Non-DE versions of the course. 
  • All off-site DE courses do not have Non-DE versions but will have their own 6000 course numbers
  • To identify which college is providing the DE credit for the course, we've added a suffix to each course number.  See the table below:
    College Course Suffix
    BCCC xxx_xxxx_db
    FDU xxx_xxxx_df
    Kean xxx_xxxx_dk
    MSU  xxx_xxxx_dm
    NJIT xxx_xxxx_dn
    PCCC xxx_xxxx_dp
    WPU xxx_xxxx_dw
    No college
    *only for UAS    		 xxx_xxxx_dx


D

DE, AP, and Honors Courses

  • As per policy 6147.1-R updated in 2023-2024, 
    • We will no longer be transferring students who don't take an AP after being enrolled in an AP course for the year to the Honors section of the course.  Students will stay in the AP course and receive a final grade in the AP course
    • Students who are enrolled in courses that are eligible for DE credit will have the AP grade scale assigned, regardless of whether they are receiving DE credits



Creating a new DE Course being taken directly at a college

  1. Counselors will share the course name, college course number, and syllabus with the content supervisor.

  2. Counselors, Principals, Content Supervisors will work together to complete the course submission form.

  3. Content supervisors fill and submit the course request form.

  4. Data Team reviews the New Course submission and will contact the Content Supervisor for discussion or if any changes are necessary

  5. Course is reviewed and approved by Assistant Superintendent

  6. Course is created

    1. Courses will have the appropriate college course number in the title to prevent duplicates down the road

    2. Courses will all be 6000 courses, since they take place off-campus

  7. Data Team will notify Content Supervisor and all other known relevant team members

  8. This process should take place at the start of the Fall, Winter, Spring and Summer semesters